Alfresco – Document Management

Alfresco Functionality

Document Management

Alfresco offers the industry a leading open source document management system to simply capture, search and collaborate on documents with full library services and lifecycle management, on a unified, robust repository.

Alfresco offers document management using familiar interfaces to get rapid user adoption built on a repository that offers transparent, out-of-sight services for full ECM.

  • Virtual File System – Replace shared drives and offer the same interface
  • Email-Like Rules – Configure plug-in rules to automate manual processing and offer out-of-sight compliance
  • Google-like Search – Search directly from Firefox or IE7
  • Yahoo-like Browsing – Automatic meta-data extraction and categorization
  • Smart Spaces – Best practice collaboration spaces
  • Transparent Lifecycle support

Content Contribution

  • Virtual File System making ECM as simple as a shared drive
  • CIFS briefcase synchronization
  • Portal Access – JSR-168

Content Categorization

  • Automatic meta-data extraction and categorization from all interfaces

Advanced Search

  • Native OpenSearch from Firefox or IE7 across multiple Alfresco repositories, and also other Open Search repositories

Data Management and Transformation Engine

  • Transformation Services – Office to ODF/PDF, PowerPoint to Flash

Library Services

  • Check-In/Out – Minor and major version control
  • Auditing – Who created, who updated, when created, when updated
  • Document Cross Linking – Across multiple spaces

Team Collaboration

Space Wizard – Best practice of folder structure, content, templates, rules and processes

  • Forum Support – Threaded discussions
  • Simple Email Based Workflow – Embedded URL “approve/reject”
  • Email and RSS change notification

Integrated Workflow

  • Activiti, jBPM Integration – Complex workflow support
  • Dashboard task management
  • Compliance – Secure document lifecycle management


  • Security and user management with users, groups and roles
  • Document level security
  • Single Sign-On through NTLM or LDAP

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