Property Management System For Commercial Property Managers

Property Management System For Commercial Property Managers

I once went to a building in Nairobi town to look for an office space to rent. At the main entrance, I found guards who directed me to the property manager’s office and on the door there was a plate that read, “We deal with honest money only; gold, silver or shekels”. Because I was very much in need, I inquired if there are any tenants whose leases are about to expire at the end of that year 2017, and how much rent a square foot would cost? The office holder responded that the offices would be vacant when the property owner says so and the rent depends on your relationship with him as well.

A simple survey of investors with property in Kenya found that two out of five self-managing landlords interviewed had experienced tenants defaulting on rent. It also found that landlords who used Property Managers to manage their relationships with tenants faced fewer problems.

In our society today, property managers handle an array of responsibilities that come along with this business, more importantly minimizing vacancies in rental properties and ensuring that landlords receive the maximum return on investment while helping the rental business run more smoothly.

Commercial property management for retail, industrial and office space have distinct needs from residential properties. An effective property management software such as this offered by Dewcis Solutions Ltd would help property managers create detailed financial projections, automatically calculate rent increases, create recurring charges for each tenant and communicate critical leasehold notices in time, among other things.

These days, the ability to always be connected to the Internet, ease of use and technological advancement are among the primary reasons why automation is the key to business. Our property management system exploits all these three elements and enables property agents to access the solution online from any location, which reduces the operational costs and enhances the flexibility of management.

One of the fastest-growing trends in the Kenya market today is the ability to accept payments online. With the rapid growth in the number of online transactions and purchases, tenants expect an automated cashless payment system such as what is implemented in our property management software to be an integral part of the hosted application.

A comprehensive and commercial-oriented accounting application inbuilt within our property management software, can drastically reduce the amount of time spent calculating figures at the end of each month and thereby boost efficiency and freeing up valuable time for other essential tasks.

The reason to pen this write-up could not be more obvious, which is to encourage adoption of our state of the art property management software; to improve speed and quality of service, manage costs, improve tenant satisfaction, and ensure quality and safety in equipment and the property itself. While our property management solution provides the tools and insights needed to do just this, we have gone a step further to elevate your business above your competitors by incorporated SMS and email notifications of various critical lease related actions to keep you, your tenants and landlord compliant.

 

 

Property management system for residential property managers

Property management system for residential property managers

The comfort of Living is a very serious matter in Kenya. After all, aside from the car we drive and the company we keep, the places in which we live are the biggest indicators of our status within the culture. And so, it goes without saying that when an issue arises with the living conditions, tenants demand prompt response from their property managers.

Over the past few years, mobile and web technology has grown by leaps and bounds. While this is undeniably true, the same cannot be said of the property management sector in Kenya where the use of technology is still a foreign concept.

DewCIS, a software solutions company has recently unveiled Baraza Properties, a hosted online application for the benefit of property managers to run their businesses more effectively and streamline operations; make life more enjoyable and less costly for everyone – tenants, managers, property owners.

There is a general notion that “systems” are usually complicated tools that are a preserve of the few. Well aware of this ill-conceived narrative, DewCIS was particularly keen to design and develop a simple to use product with very little learning to do. The design idea was “beauty in simplicity”, with a compelling interface easy to adapt and use within the shortest possible time with very little computer exposure.

The ever-unpredictable daily nature of property management environment means it’s easy to spend the majority of your time firefighting issues instead of planning ahead and creating long term solutions. Baraza Properties can help by automating manually intensive processes, meaning you and your team have got more time to focus on the tasks you can’t wish away.

Taking on more properties to manage as your business grows traditionally, meant more work and therefore recruiting more staff to run around. Thanks to DewCIS, the technology that is now available to property management teams using Baraza Properties means this doesn’t have to be the case. Automated notifications and streamlined workflows will make it easier to efficiently manage and keep track of your portfolio and check on costs.

Attempting to keep track of critical property dates such as rent reviews, routine maintenance, insurance renewals, service charge, year ends etc would soon run you into very costly trouble and in some cases legal penalties with your tenants and or landlords. Baraza Properties with automatic diary reminders and a dashboard with a full view of outstanding tasks empower property managers to no longer have to worry about missing key dates or deadlines.

Having a full view of your business portfolio is key to being able to stay afloat in business and work on expansion. Using our online property management system will enable you to maintain a single cohesive data source, providing you with a full view of your portfolio and critical reports at the click of a button.

The idea behind this article is therefore to urge property managers in this region to use the New Year as an excuse to think of embracing our hosted online Baraza Properties in these coming years and avoid pitfalls by continuing to do the same things in the same old fashioned ways and getting the same poor results.